Structure of a job interview

In a first job interview you try to figure out whether the applicant fits in with the organization and if the qualities and skills fit with the position itself. Just as the applicant, it is important that you are prepared as an interviewer. Have a good look at the CV and note down open questions. When you are taking an interview with your colleague, it’s good to decide in advance who is taking the leading role.

Let me introduce you to…

During the introduction of the interview you try to comfort the applicant by breaking the ice. Start the interview by sharing what your position is in the organization and indicate the structure of the conversation. Then ask the applicant to tell you something about themselves.

Information about the organization

At the beginning of an interview you want to find out what the applicant already knows about the organization. In case of a hotel or restaurant you can ask the applicant if they visited the location once before. Share the most important things briefly and something about the department where the applicant will work.

Discuss the vacancy: explain and answer questions

You don’t have to get too deep into this. Check with the applicant if they are aware of the content of the job. The applicant can explain why they applied and what they expect of the position.

The applicant takes the floor

In this phase you will discuss the CV of the applicant. You want to know more about the current tasks and responsibilities and what they like the most or less about their current job. Maybe there is something the applicant would like to appear in a new job and they miss in their current job. Check whether this matches with the job requirements.

The motivation of the applicant

You would like to know if the applicant is really eager in getting this position. What are the reasons why the applicant wants the job and what makes them the most suitable? Maybe there are still some doubts from the applicant, and you may be able to take those away.

Answer questions and finalize the conversation

Before you end the conversation the applicant often has some questions. This could be questions about salary and (secondary) terms of employment. If you want to check a reference, you can ask the applicant who this can be and if they can inform them in advance. You let the applicant know in which term he or she can receive a response and how the follow-up process can look like.